Latest Update: May 23rd, 2018
1) INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT
We collect several types of information from and about users of the Site and the products and services of H1 Base (collectively, the "Services"), including:
A. Information by which you can be personally identified, such as your name, physical address, e-mail address, and phone number ("Personal Information").
This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998 or EU Regulation 2016/679 the General Data Protection Regulation (GDPR).
The specific Personal Information that we collect depends on the type of Services that you may be using; and
B. Information, which does not identify you ("Technical Information"). We collect this Technical Information:
- directly from you when you provide it to us;
- automatically as you navigate through the Site (e.g., usage details); and
- from third parties, for example, our partners.
Information You Provide to Us. In the course of using the Site and Services, you may provide us with information about yourself, including, but not limited to:
Information that you provide by filling in forms on our Site, responding to surveys, creating an account, using services and resources, posting any material, adding a resume/CV/profile or photograph, using messaging systems, posting a job, communicating with our personnel, sending, receiving, or engaging with any messages or emails, requesting further services, entering a contest, taking part in a promotion, or reporting a problem
Details of transactions you carry out through our Site
User Contributions, i.e., you may provide information to be published or displayed on public areas of the Site, or transmitted to other users of the Site or third parties (collectively, "User Contributions")
If you authorize H1 Base to connect your account to the account of a "Connected Site" (e.g., LinkedIn, Monster, Facebook or Twitter), we may be able to access information you have provided to the Connected Site, such as content information, timeline feeds, contact and follow lists, network statistics and updates regarding your Connected Site account
Information We Collect through Automatic Data Technologies. As you navigate through and interact with our Site and Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including:
Details of your visits to our Site and use of the Services, including traffic data, location data, logs and the resources that you access and use on our Site or the Services
Information about your computer and internet connection, operating system and browser type, device identifier ("UDID") and your Internet Protocol (IP) address
Location based information for the purpose of helping to improve your interaction and experience on our site and using our services.
2) HOW WE USE YOUR INFORMATION
We use information that we collect about you or that you provide to us, including any Personal Information:
To administer our Site and its contents to you
To provide our services, resources and products to you
To provide you with notices about your account and/or services
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection
To notify you about changes to our Site, products or services
To allow you to participate in interactive features on our Site
To diagnose service or technical problems, trouble shooting, analyzing how our Services is used, personalizing content for you, providing the end service to you (which may include sharing certain information with third party vendors and service providers) and to respond to any enquiries that you may have
To improve our Site and the Services by enabling us to: store information about your preferences, allowing us to deliver a more personalized service to you; speed up your searches; and recognize you when you return to the Site
In any other way we may describe when you provide the information
For any other purpose with your consent
IMPORTANT: Any Personal Information or content that you voluntarily disclose for public posting to our Services, such as User Content, becomes available to the public and may be accessed, used and stored by others around the world. Accordingly, you should NOT post sensitive personal information or any other information that you would not want made public to any other Site or application or to a public website. You should never provide your social security number, national insurance number, financial information, passport number, and other sensitive information.
3) HOW WE SHARE YOUR INFORMATION
A. Personal Information. We may share or disclose your Personal Information with selected third parties, including:
Companies within our corporate family. We may share your Personal Information with our subsidiary sites and corporate affiliates
To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all of our assets or stock, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which Personal Information held by us about our Users is among the assets transferred
Law enforcement agencies; we fully cooperate with law enforcement agencies in identifying those who use our Services for illegal activities. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of H1 Base, our customers or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction
If we believe that such action is necessary to investigate, prevent, or take action regarding suspected or actual illegal activities (including instances where we suspect a User has uploaded any content that is infringing)
Third party vendors who we use to support our business and help provide end services to you, including, but not limited to, credit card processing and other billing service providers, customer service providers, messaging service providers, and email service providers. We may also authorize third party vendors to collect information on our behalf, including as necessary to operate certain features of our Site or to facilitate the delivery of online advertising tailored to your interests. Third-party vendors have access to and may collect information only as needed to perform their functions and are not permitted to share or use the information for any other purpose.
To third parties to market their products or services to you if you have consented to or not opted out of these disclosures
To fulfill the purpose for which you provide it. For example, if you give us an e-mail address to use the "e-mail a friend" feature of our Site, we will transmit the contents of that e-mail and your e-mail address to the recipients
Prospective employers if you have a service that provides access to employer companies, job, contacts, job alerts, entered your resume/CV or profile in your account, respond to a contact message, or have a premium resume submission service where H1 Base applies to potential employers on your behalf. Note: to the extent that you have an account with H1 Base, please ensure that the resume associated with your account is up-to-date to make sure that an employer views or receives your most recent resume. You can add / edit / delete your resume/CV and your profile data by going to the respective Profile or Resume section(s) in your account
The services may also store and post date related information directly to the timeline of your profile, resume, applications, messages, connections, communication and/or your account
Analytics and search engine providers that assist us in the improvement and optimization of our site
Other users of the services may also be able to view your profile, resume/CV information
With prospective employers and recruiters (and/or with their external Applicant Tracking System or similar external system used by such companies to manage responses to their job postings or direct applications through their third party websites or contact information
From time to time, we may run contests, special offers, or other events or activities ("Events") on our Services together with a third party partner. If you provide information to such third parties, you give them permission to use it for the purpose of that Event and any other use that you approve. We cannot control third parties' use of your information. If you do not want your information to be collected by or shared with a third party, you can choose not to participate in these Events
For any other purpose disclosed by us when you provide the information or with your consent
B. Technical Information. We may share Technical Information (such as usage data and demographics, referring/exit pages and URLs, platform types, number of clicks, etc.) with interested third parties to help them understand the usage patterns for certain H1 Base services or to drive product engagement with other Users of the Services.
4) HOW WE PROTECT YOUR INFORMATION
We use appropriate technical and organizational measures to protect any Personal Information we process about you. All information you provide to us is stored on secure servers behind firewalls. Any payment transactions and credit or debit card data will be encrypted.
Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure, on any website. As a result, while we strive to protect your Personal Information, you acknowledge that:
a. there are security and privacy limitations of the Internet which are beyond our control;
b. the security, integrity and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed; and
c. any such information and data may be viewed or tampered with in transit by a third party.
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone and keep your account information secure. We urge you to be careful about giving out information, posting, or messaging in any public areas of the Site.
5) COMMUNICATION AND MESSAGING SERVICE
We collect, process and store information when you send, receive, or engage with messages in connection with our Site and/or Services. This includes the Contact Us support message system, and this includes message systems that are included in some services. Information such as the number of messages youve sent and received, when you have viewed a message, details of who youve messaged with and when and which messages were responded to ("Message Data"). Message Content and Data will also be sent to and shared with who you have sent a message to.
We also store your messages ("Message Content") to generally permit you to access and view your message history and any responses; however, we cannot guarantee access to all messages at all times, and messages may be removed or deleted, including in connection with changes in or interruptions of service with our vendors, changes to our Services or features, or H1 Bases or our vendors data retention processes or storage limitations. We may view Message Content to investigate or resolve technical or trust and safety issues or to improve our Services. We will never share Message Content with third parties except as required by law or with your consent.
We also may use automatic scanning technology on messages to allow us to recognize patterns on our messaging platform. These patterns may help us make your professional communications more efficient and informed and contribute to a safer and more secure job search experience. For example, our software may do the following:
a. Look for text that indicates a web link (e.g. ends with ".com" or similar) to generate a clickable link
b. Provide auto-complete options when it anticipates who the receiver of the message may be
c. Check links shared in messages for malicious sites and looks for blacklisted keywords to detect spam and fraud.
6) PUBLIC PLATFORMS AND NETWORKS
7) COOKIES AND SIMILAR TECHNOLOGIES
C. Passive Information. As is true of most websites, we gather certain information automatically. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or data to analyze trends in the aggregate and administer the site.
E. Tracking across Third Party Websites. Some third party websites do keep track of your browsing activities when they serve you content, which enables them to tailor what they present to you. If you are visiting such sites, certain website browsers allow you to set the DNT signal on your browser so that third parties (particularly advertisers) know you do not want to be tracked. The Services does not respond to Do Not Track ("DNT") signals on your browser. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.
F. Mobile Analytics. We use mobile analytics software to allow us to better understand the functionality of our Mobile Software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from.
G. Push Notifications. We may send you push notifications from time-to-time in order to update you about any events or promotions that we may be running. If you no longer wish to receive these types of communications, you may turn them off at the device level. To ensure you receive proper notifications, we will need to collect certain information about your device such as operating system and user identification information.
8) SOCIAL MEDIA (FEATURES) AND WIDGETS
9) CHOICES ABOUT YOUR INFORMATION INCLUDING MARKETING PREFERENCES
Upon request, H1 Base will provide you with information about whether we hold, or process on behalf of a third party, any of your personal information. To request this information please contact us at firstname.lastname@example.org. You may, of course, decline to submit Personal Information through our Services, in which case H1 Base may not be able to provide certain services to you. You may update, delete inaccuracies, or correct your account information and email preferences at any time by logging into your account and selecting email/password. You can also submit a request to review, delete inaccuracies, correct and access the information about you by contacting us at email@example.com. We will respond to your request within a reasonable timeframe. If you make a request to access your Personal Information we may charge you a fee subject to a maximum specified by applicable law. We cannot delete your Personal Information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
If you wish to cancel your account, please contact us at firstname.lastname@example.org. Please note, since we keep track of past transactions, you cannot delete information associated with past transactions on the Site. In addition, it may be impossible to completely delete your information without some residual information because of backups. We also reserve the right to retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
To request removal of your Personal Information from our blog, platform, community forums, or testimonials, contact us at email@example.com. In some cases, we may not be able to remove your Personal Information, in which case we will let you know if we are unable to do so and why.
We may also use your information to contact you about our own and third-parties' goods and services that may be of interest to you. If you do not want us to use your information in this way, click "Unsubscribe" in any e-mail communications we send you. You cannot opt-out of Services-related notices. Opting out may prevent you from receiving email messages regarding updates, improvements, offers, or new features or functionality.
If you choose to use our invitation service to invite a friend to our Site or Services, we provide you with links and features to share with your friends, or spread the word on Linkedin, Facebook or Twitter. Your friend may contact us to request that we remove this information from our database at firstname.lastname@example.org.
If you wish to invite a friend to view our blog posts, we will ask you for that person's email address and automatically send an email invitation. H1 Base stores this information to send this email, to register your friend if your invitation is accepted, and to track the success of our invitation service. Your friend may contact us to request that we remove this information from our database at email@example.com.
10) WHERE YOUR INFORMATION IS STORED
11) CHILDREN'S PRIVACY
H1 Base does not knowingly collect or solicit Personal Information from anyone under the age of 13 or knowingly allow such persons to register to use the Services. No one under age 13 is allowed to provide any Personal Information to H1 Base or on the Site. In the event that we learn that we have collected Personal Information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at firstname.lastname@example.org.
12) THIRD PARTY WEB SITES
13) CALIFORNIA RESIDENTS
California residents may choose to request certain information regarding our disclosure of Personal Information to third parties for their direct marketing purposes or choose to opt out of such disclosure. To make a request or to opt out at any time, please contact us email@example.com or mail us at the address provided below.
14) NOTIFICATION PROCEDURES
15) ACCESS TO INFORMATION (for residents in the United Kingdom)
The Data Protection Act 1988 ("Act") gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
The H1 Base websites are operated by H1 Base, Incorporated, a registered Florida Corporation, located at 111 2nd Avenue NE, Suite 900, St Peterburg, Florida 33701, U.S.A. For the purposes of the Data Protection Act 1998, H1 Base is the "data controller" in respect of personal information that we obtain in connection with the H1 Base websites. We host and store your Personal Information on third party secure servers situated in the United States and Europe.
16) H1 Base AS A DATA PROCESSOR
The use of information collected through our service shall be limited to the purpose of providing the service for which the Client has engaged H1 Base.
H1 Base acknowledges that you have the right to access your personal information. With respect to Personal Information provided by a client of ours (e.g., where we send job alert emails to job seekers on behalf of that client, or send resume submissions to employers on behalf of a client), we collect such information under the direction of that client and have no direct relationship with the individuals whose Personal Information we process. If you are a customer of such a H1 Base client and would no longer like to be contacted by such client, please contact the client directly. If you seek access or want to correct, amend, or delete inaccurate data, you must direct your request to that H1 Base client (the data controller). If requested to remove data, we will respond within a reasonable timeframe. We may transfer personal information to companies that help us provide our service. Transfers to subsequent third parties are covered by our service agreements with our Clients.
We will retain Personal Information that we process on behalf of our clients for as long as needed to provide services to our client. H1 Base will retain this personal information as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and in accordance with our internal record keeping policies.
17. EXERCISING YOUR RIGHTS WITH RESPECT TO YOUR PERSONAL DATA
H1 Base users that provide their Personal Data in the EU, and those that provide their Personal Data in any other jurisdictions that adopt laws affording equivalent protections to those in the EU, may avail of the rights detailed below.
A. The Right to Rectify Your Personal Data
H1 Base users are able to edit and update most of their Personal Data held by H1 Base on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this you may make a formal request to have H1 Base rectify any inaccurate Personal Data on your behalf by sending an email to firstname.lastname@example.org - from the email address associated with your account.
B. The Right to Object to or Restrict the Processing of Your Personal Data
If you have any queries or complaints about how we process your Personal Data we encourage you to contact us.
Alternatively, if you do not wish to do this you may make a formal request to object to, or restrict, processing of your Personal Data by H1 Base. In order to do so please send an email to email@example.com - from the email address associated with your account.
C. The Rights of Access to and Portability of Your Personal Data
H1 Base users are able to access most of their Personal Data held by H1 Base on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this you may make a formal request to access your Personal Data held by H1 Base. In order to do so, please send an email to firstname.lastname@example.org from the email address associated with your account, and paste the following sentence in your email: I am requesting to access my personal data. H1 Base will provide your Personal Data to you in a portable format to allow it to be transmitted to third parties.
D. The Right to Delete Your Personal Data
H1 Base users are able to edit and update most of their Personal Data held by H1 Base on the Site, and if you have any queries or complaints we encourage you to contact us.
Alternatively, if you do not wish to do this, you may make a formal request delete your Personal Data held by H1 Base. In order to do so, please email to email@example.com from the email address associated with your account, and paste the following sentence in your email: I am requesting to delete my personal data. Once your request has been confirmed, H1 Base will initiate the necessary steps to execute this exercise, including the deletion of your H1 Base account. Where the deletion request relates to Personal Data that you previously requested be made public on H1 Base (e.g. a Job Seeker posting a public resume), we will make reasonable efforts to inform any other controllers of this request.
PLEASE NOTE: by requesting the deletion of your Personal Data, you will no longer be able to access or create an account with H1 Base using the same email address. If you simply wish to temporarily close your account (de-activate it), please contact us.
E. Some Limitations
Such rights of rectification, objection, restriction, access, portability and deletion are subject to certain limitations, as provided for by applicable laws. Individual requests will be completed within the time allotted by relevant regulations, which starts to run from the point of H1 Base confirming your request. Where permitted, please note there may be a charge for subsequent requests from the same individual, which will be determined by H1 Base and only imposed to the extent permitted by applicable law.
18) HOW TO CONTACT US
Data Privacy Officer
H1 Base Incorporated
111 2nd Avenue NE, Suite 900
St Petersburg, Florida 33701
Your continued use of the Site and Services after such modifications will constitute your: